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Chief Financial Officer

Company: Strategic Behavioral Health
Location: Santa Teresa
Posted on: May 3, 2021

Job Description:

Job Details Level : Senior Job Location : Peak Behavioral Health / SBH - El Paso - Santa Teresa, NM Position Type : Full Time Education Level : Bachelors Degree Salary Range : Undisclosed Job Shift : Any Job Category : Finance Description

Position Title: Facility Chief Financial Officer

Department:

Financial

Report To:

Chief Executive Officer

Date Approved:

07/30/2015

Department Approval:

FLSA Status:

Exempt (Salary)

Chief Executive Officer Approval:

LADDER: LEADERSHIP CATEGORY: NON - CLINICAL

POSITION SUMMARY

Reporting to the CEO and a member of the senior management team, the Chief Financial Officer provides financial leadership in support of the organizations long-term strategic plans, goals and operating objectives. In conjunction with SBHs standards, facilitates the annual budgeting process with management collaboration. Closely supervises payer contracting (renegotiations when indicated), account receivables, operating cost and timely preparation of accounting reporting processes as well as monthly close. Establishes and ensures internal controls to account for and present financial reports within General Accepted Principles of Accounting as well as SBH managerial accounting guidelines. Identifies, selects, mentors and supervises assigned financial personnel within established human resource policies. Conducts self and directs others in a prudent manner with financial resources along with attentiveness to applicable laws and compliance considerations.

Education / Licensure:

Candidate will possess an accredited bachelors degree in accounting, finance or a related business discipline with significant financial concentration. Ten plus years of progressive healthcare financial experience is highly desirable. A Certified Public Accountant and/or active professional membership in Healthcare Financial Management Association may be complimentary to aspects of the position.

Experience:

A minimum of five (5) years upper financial management experience (CFO, Controller, or Director of Business Office) in a similar size facility and payer mix is required. Those hired without prerequisite experience must complete a formal SBH CFO in Training program and participate in a 12 18 month formal development plan.

Skills:

1) Must approach responsibilities as a self-directed professional and strong results orientation; 2) Computer proficiency in Excel and related accounting programs; 3) Possesses solid business acumen with keen negotiation skills; 4) Management report development to analyze and guide decision-making processes; 5) Professional communication in person and in writing.

Additional Requirements:

Candidate possesses an understanding of various funding streams and reimbursement requirements within behavioral healthcare.

AGES and POPULATIONS SERVED

SBH provides access and services to all persons meeting admission and continuing stay criteria without regards to race, color, religion, sex, sexual orientation, age, marital status, national origin, military status, veteran status, medical status, handicap or mental/physical disability. Our patient population reflects the fullest diversity of the community in which we serve. All staff are to conduct themselves with respect and consideration for others, and to appropriately intervene in situations below this standard.

ESSENTIAL JOB FUNCTION AND RESPONSIBILITIES

Budgeting

  1. Prepares annual operating budget and participates in the annual strategic planning process which serves as a basis for the budget. Provides ongoing analysis of variances from budget and assists the CEO in implementing changes needed to achieve budget goals.
  2. Works with other members of the senior management team in determining and prioritizing capital needs. Prepares annual capital budgets and Fixed Asset Request (FAR) forms. Ensures assets and related depreciation is recorded accurately and in compliance with SBHs policies as well as generally accepted accounting principles.
  3. Provides financial expertise in planning new services including preparation of pro-formas

    Contract Negotiations
  1. Review and keep up to date contract matrix for Hospital vendors / physicians. This would include expiration dates and key terms.
  2. Will obtain quotes as contracts come due to determine best financial options.
  3. Will monitor compliance with Group Purchasing contract and will monitor purchases to ensure costs are kept to or below budgeted levels. Will work with Home Office finance team to provide potential contracts and potential new vendors for review and consideration within SBHs group purchasing arrangements if applicable.
  4. Review and keep up to date payer contract matrix. Will manage due dates of renewals and proactively start the negotiation process early. Will reach out to the Home Office finance team for any input at the appropriate time before a new contract is signed.

Customer Service

  1. Champions the AIDET approach to customer service (Acknowledge, Introduce, Duration, Explanation and Thank-You). Models a steady practice of AIDET throughout the customer experience. In-person and telephone communication is consistently attentive, responsive and reflects helpfulness.
  2. Conducts satisfaction surveys with referral sources on a routine basis to ensure superior customer service.
  3. Telephones are answered by the third ring whenever possible and a professional greeting. Dedicated extensions/mobile phones with voice mail have a personalized greeting, and messages retrieved/responded to in a timely manner.
  4. Critical customer encounters are met with advanced skills and timely resolution.
  5. Participates on administrative call rotation, and offers assistance with operational concerns.

    Financial Reporting
  1. Ensures that monthly financial statements are completed timely and accurately.
  2. Ensures that all balance sheet accounts are reconciled on a monthly basis and in compliance with SBHs policies and standards and that any outstanding variances are identified and corrected timely.
  3. Prepares corporate required reports (including the Monthly Operating Report, Monthly Certifications, Corporate Disclosures, and weekly projections) timely and accurately.
  4. Ensures all Hospital accounting and business office policies and required internal controls are in place to facilitate a clean audit with no material audit adjustments or deficiencies found. Ensures that all approval processes are in place.

    Operational Cost Management
  1. Ensures compliance with Group Purchasing contract and monitors purchases to ensure supply costs are kept to budgeted levels.
  2. Provides financial leadership and guidance to facility managers. Trains managers on financial matters and provides routine feedback regarding department performance.
  3. Provides guidance and assists the CEO in ensuring facility is staffed appropriately and that productivity goals are met. Focus on FTE management on a daily basis to manage within prescribed staffing grids.
  4. Focused on other operating expenses to analyze and review ways to reduce and manage costs. Ensure that expenses are recorded in the proper period for financial reporting purposes.
  5. Ensures that accounts payable are processed on a timely basis and provided to Home Office for payment in a reasonable period of time prior to payment due dates.

    Revenue Cycle
  1. Directs the operations of the Revenue Cycle to ensure that accounts receivable are collected timely, uncompensated care is kept to a minimum and credit balances are timely resolved. Strives to achieve goals for cash collections and AR days and to reduce bad debt and denials. Is actively involved in weekly AR calls with Home Office. Routinely reviews revenue cycle metrics to proactively identify and address issues affecting overall performance.
  2. Is actively involved in ensuring Front End Revenue Cycle processes are in place including ensuring the insurance verification is completed on 100% of patients, working with the Financial Counselor to ensure proper determination of patient portions and approval of any discounts or charity and proper logging of upfront collections.
  3. Ensures that procedures are being followed by Hospital personnel to focus on up-front collections.
  4. Maintains a thorough working knowledge of federal, state and managed care reimbursement methodologies to ensure that the facility is paid accurately and revenue deductions are recorded accurately. Facilitates preparation of data and supporting schedules for any required cost reports.
  5. Participates with managed care contracting and other business development activities to ensure net revenue maximization.

Note: The essential job functions of this position are not limited to the duties listed above.

DEMANDS / WORK ENVIRONMENT

Environment: Work is primarily performed inside a climate controlled environment, personal automobile or in other office settings. Employee is expected to maintain a positive driving record, adhere to traffic laws and avoid distractions (using mobile phones/texting) while operating a motor vehicle. Occasional overnight travel is required.

Sight: Vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Hearing: Must be able to hear and respond to others in person, by telephone and alarms.

OSHA Category 3: Tasks involve no exposure to blood, body fluids, tissues, and other potentially infectious materials. The use of universal precautions, personal protective equipment, regular hand washing, and following manufacturing guidelines can greatly reduce any exposure risk.

Physical/Emotional: This position requires regular sitting, stooping, standing, walking and lifting/reaching/carrying materials up to 35 lbs. Occasionally, observes distressing psychiatric emergencies and clinical personnel responding with approved behavioral interventions.

EMPLOYEE ACKNOWLEDGEMENT

The above job responsibilities are representative of the essential job functions. Upon completion of the hiring process, SBH assumes the employee can satisfactorily perform and safely meet these requirements. Reasonable accommodations may be made to enable individual with disabilities to perform these essential functions. SBH is an Equal Opportunity Employer.

I have read the above position summary and corresponding job requirements. After review, I possess the minimum qualifications of the job and able to satisfactorily and safely perform this position. Further, I understand this facility operates on a 24 hour / 7 day a week / 365 days per year basis, thus voluntarily agree to work hours outside of those routinely scheduled (holidays, weekends and greater than eight hours per shift). With advance notice, SBH may at its sole discretion adjust work assignments or changes duties associated with this position.

__________________________________________ __________________________________________

Employee Signature Date Human Resources Date

Qualifications

Keywords: Strategic Behavioral Health, El Paso , Chief Financial Officer, Other , Santa Teresa, Texas

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