Coordinator, Facility
Company: Cantor Fitzgerald
Location: Sunland Park
Posted on: April 2, 2026
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Job Description:
Description JOB DESCRIPTION: Under general supervision, complete
various duties to include, but not limited to, administrative
support, conference room and food service coordination, work-order
processing, and internal move assistance. Provide assistance to a
team of facility members in all administrative aspects of facility
management, administration, and reporting. Preparing and entering
monthly invoices for approval, including developing accruals.
Assist in the development of contract templates and tracking
contract expirations, as well as monitoring and tracking
certificates of insurance in a database. Assist as a point of
contact for tenant/customer service requests serving a portfolio of
corporate properties. Compile and assist in the preparation of
various monthly (and other periodic) property operational,
administrative, and financial reports. Administrative duties
require broad experience, skill, and knowledge of organization
policies and practices for a specific group or individual. Analysis
and determination of information requests and follow-up. May
directly assist with annual budget preparation and monthly
reporting. Responsibilities ESSENTIAL DUTIES : Provide support for
the Facility Manager and other facility staff, including covering
the reception desk. May assist other facility members in the
implementation and organization of internal and
building-to-building moves. May be involved with communicating and
coordinating with movers, vendors, and other internal/external
staff members as required. May work as the backup liaison to other
in-house support groups. Assists with the initiation of purchase
orders as requested by management or other parties involved.
On-site event coordination and meeting setup, including catering.
Takes maintenance requests, distributing and closing out work
orders as required. Coordinates service requests as needed. Liaison
with landlord and or building staff regarding required maintenance
tasks. Daily contact with vendors and contractors to schedule
miscellaneous repairs and maintenance. Work with Facility
Management to ensure completion of all special project work as
assigned. May require additional work consisting of overtime and/or
on-call duties. Retrieve Certificates of Insurance from vendors and
maintain an active database. Assist Facility Managers in the annual
budget preparation and development. Assist with coding and
processing vendor invoices, entering invoices into the accounting
system, and month-end reconciliation. Assist with the preparation
of monthly facility reports. May perform other duties as assigned.
Create, maintain, and manage staff ID Cards Managing distribution
and tracking of visitor badges Sort, organize mail Refreshment
Orders Qualifications SKILLS , EDUCATION, AND EXPERIENCE :
Bachelor’s Degree or High School Diploma/General Education Degree
(GED) and a minimum of 3-4 years of previous related experience,
preferably in a Real Estate Background. Minimum 2 years’ related
work experience Proficient in MS Word, MS Excel, and PowerPoint
Knowledge of accounting software Ability to handle multiple
projects simultaneously Must be dedicated to the highest quality
and customer satisfaction Work well independently Excellent written
and oral skills. Strong proofreading and editing skills. WORKING
CONDITIONS : Normal working conditions with the absence of
disagreeable elements NOTE: The statements herein are intended to
describe the general nature and level of work being performed by
employees and are not to be construed as an exhaustive list of
responsibilities, duties, and skills required of personnel so
classified.
Keywords: Cantor Fitzgerald, El Paso , Coordinator, Facility, Administration, Clerical , Sunland Park, Texas
