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ADMINISTRATIVE COORDINATOR II

Company: Texas A&M University - San Antonio
Location: El Paso
Posted on: January 17, 2020

Job Description:

Job TitleAdministrative Coordinator IIAgencyTexas A&M University - San AntonioDepartmentAvp For Student EngagementProposed Minimum Salary$3,042.67 monthlyJob LocationSan Antonio, TexasJob TypeStaffJob DescriptionWorks under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.This position typically works Monday-Friday; 8 a.m. - 5 p.m. May work beyond normal office hours to include evenings, weekends, and peak times.Responsibilities:

  • Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. May assist in the development of budget.
  • Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor.
  • Analyzes program, project, or initiatives. Monitors project timelines and identifies issues. Adapts, combines, and makes improvements to services, processes, or programs.
  • Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
  • Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.
  • Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events
  • Coordinates training for employees in Student Affairs for Concur and AggieBuy.
  • Completes on-boarding for policies and procedures for student workers in Student Affairs.
  • Coordinates training for time sheet approvals and time-off
  • Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
  • Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.
  • Performs other duties as assigned.Education and Experience:
    • Bachelor's degree.
    • Three years of related experience.Knowledge, Skills and Abilities:
      • Knowledge of word processing, spreadsheet, database, and presentation applications.
      • Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.
      • Knowledge in Canva
      • Knowledge with Cascade
      • Working in university environment
      • Knowledge with Banner
      • Knowledge with canopy/concur
      • Purchasing softwareAPPLICATION PROCESS:Please make sure to provide the following documents:1) Application2) Resume to include three (3) professional references2) Cover LetterFor detailed instructions on how to apply for any positions on our website, please use the following link:http://www.tamusa.edu/humanresources/job-opportunities/index.html Summary of Employee Benefitshttp://www.tamusa.edu/documents/hr/summary-of-employees-benefits-2019.pdfPlease ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made.In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.Established as a standalone university in 2009, Texas A&M University-San Antonio (A&M-San Antonio) is a comprehensive four-year public university that reflects the culturally diverse, heritage-rich community it serves. Situated on nearly 700 acres in South San Antonio, A&M-SA is a Military Embracing institution offering nearly 40 undergraduate and graduate programs to more than 6,500 students.A&M-San Antonio is quickly expanding to fill its campus grounds in South San Antonio. Due to the rapid growth, the University's footprint is transforming with Esperanza Hall, the first residence hall having opened in fall 2017, the Science & Technology Building, which opened in spring 2018 and the construction of a new academic building, slated to open in fall 2020.The University's core values of "Excellence, Student Focused, Audacious, Opportunity and Collaborative" provide a foundation for its world-class faculty to inspire graduates to be lifelong learners and responsible global citizens. A&M-San Antonio will continue growing as an economic and social catalyst while becoming nationally recognized for student and academic success.Texas A&M University-San Antonio is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.If you need assistance in applying for this job, please contact (210) 784-2052.Useful Links:
        • Texas A&M - San Antonio Home Page
        • Human Resources Home Page
        • Annual Security Report
        • Americans with Disabilities Act
        • Benefit Programs
        • Overview of TRS and ORP
        • Summary of New Employee Benefits
        • Cost of Living Calculator
        • Notice of Nondiscrimination and Abuse

Keywords: Texas A&M University - San Antonio, El Paso , ADMINISTRATIVE COORDINATOR II, Administration, Clerical , El Paso, Texas

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